Job Opening - Administrative Assistant

Administrative Assistant (Redlands, CA)

  • $11-$13/Hour
  • Part-time

Nonprofit performing arts organization is looking for a part-time administrative assistant. We’re looking for an organized individual to assist in all areas of our operation. Applicants must be able to multi-task and perform general office support activities. Must be a quick learner and willing to take on new assignments as needed. Position reports to the President & CEO.

Duties & Responsibilities

  • General office support, including, but not limited to, typing correspondence, editing and proof reading, taking and routing telephone messages, distributing mail, maintaining calendar, and arranging meetings
  • Manage accounts payable and receivable
  • Serve as interface will offsite accounting services provider
  • Prepare and submit payroll data as required
  • Assist with the input and management of donor records
  • Provide first point of contact for office walk-in, phone, email activity, as required
  • Maintain personnel files
  • Reserve rooms/facilities for concerts, special events and other functions
  • Make travel arrangements for conductor and guest artists
  • Responsible for creating and maintaining board book and other organization files
  • Assists the President & CEO as required with scheduling and correspondence
  • Other duties as assigned by the President & CEO


  • High school diploma or equivalent with additional 2+ years related experience
  • Some bookkeeping
  • Accurate computer and typing skills
  • Experience with Microsoft Office (Excel and Word) and know how to create and work with standard forms and spreadsheets
  • Knowledge of QuickBooks helpful
  • Good organization skills
  • Pays attention to details and able to multi-task in a fast-paced work environment
  • Able to work independently as well as follow direction
  • Has good verbal, written and people skills
  • Considerable knowledge of secretarial procedures, methods, and techniques
  • Ability to create, compose and edit written materials; use outstanding grammar, spelling and punctuation; highly organized with strong attention to detail and accuracy
  • Bilingual is a plus
  • Punctual

Send letter of interest and resume to No telephone calls.

We are an Equal Opportunity Employer

Coming 08/01/17

The Brandenburg Concertos

Featuring: Bach

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